Job Opening: Pre-Sales Executive
Company: Beyondwork Ventures Private Limited
Location: Bengaluru
Employment Type: Full-time
Experience: 0 to 3 Years
About Beyondwork Ventures
Beyondwork Ventures Pvt. Ltd. is building niche brands in the events, experiences, and marketing industry. Through our brands and services, we create meaningful experiences that connect people and brands.
Guided by our philosophy, People First. Purpose Always, we are building a passionate team that thrives on creativity, collaboration, and excellence.
Role Overview
We are looking for a highly organised, creative, and proactive Pre-Sales Executive to support our sales and business development team.
This role will be responsible for preparing client quotations, coordinating with vendors to collect and negotiate rates, creating visually compelling sales presentations and proposals using Canva, following up with potential clients, and coordinating meetings between prospects and senior executives.
The ideal candidate should have strong communication and coordination skills, attention to detail, basic commercial understanding, and the ability to manage multiple opportunities simultaneously.
Key Responsibilities
1. Quotation & Proposal Preparation
Prepare accurate and professional quotations based on client requirements.
Understand event, activation, marketing, or project requirements and convert them into detailed cost estimates.
Coordinate internally to gather inputs required for proposals and quotations.
Ensure quotations are prepared within agreed timelines.
Maintain proper records of quotations, revisions, and commercial details.
2. Vendor Coordination & Rate Collection
Coordinate with vendors and suppliers to obtain quotations and rates for products and services.
Compare vendor quotations and prepare cost comparisons.
Follow up with vendors for timely responses and updated pricing.
Maintain a database of vendors, services, and historical rates.
Support the team in identifying cost-effective solutions while maintaining quality standards.
3. Sales Deck & Presentation Design
Create professional and visually appealing sales presentations, proposals, and pitch decks using Canva.
Customise company presentations based on client requirements and industry.
Assist in creating concept presentations, case studies, credentials, and other sales collateral.
Ensure all presentations follow the company's brand guidelines and quality standards.
Coordinate with internal teams to collect content, images, project details, and other inputs for presentations.
4. Lead Follow-Up & Meeting Coordination
Follow up with potential leads and prospects through calls, emails, WhatsApp, and other communication channels.
Maintain regular communication with potential clients and ensure timely follow-ups.
Understand the current status and requirements of each potential opportunity.
Schedule and coordinate meetings between qualified prospects and senior executives.
Send meeting confirmations and follow-up communications.
Maintain accurate records of lead interactions and meeting status.
5. Sales Coordination & Reporting
Maintain and regularly update the sales pipeline and lead database.
Track quotations sent, follow-ups, meetings scheduled, and opportunity status.
Coordinate closely with senior executives and the business development team.
Prepare basic sales and activity reports when required.
Ensure no potential lead or client opportunity is missed due to delayed follow-up.
Skills & Qualifications
Bachelor's degree in Business, Marketing, Management, Communications, or a related field.
0 to 3 years of experience in pre-sales, sales coordination, business development support, client servicing, or a similar role.
Strong verbal and written communication skills.
Good negotiation and vendor coordination skills.
Ability to prepare quotations and understand basic costing.
Proficiency in Canva and Microsoft PowerPoint.
Ability to create clean, professional, and visually appealing presentations.
Good organisational and multitasking skills.
Strong attention to detail and accuracy.
Comfortable following up with clients and vendors over phone, email, and WhatsApp.
Basic understanding of CRM systems and sales pipelines will be an advantage.
Proficiency in Microsoft Excel or Google Sheets.
Preferred Skills
Candidates with experience or interest in the following areas will have an added advantage:
Event Management
Corporate Events
Experiential Marketing
Brand Activations
Marketing and Advertising
B2B Sales
Vendor Management
Client Servicing
Key Performance Indicators
The performance of the Pre-Sales Executive may be measured based on:
Timeliness and accuracy of quotations.
Number of proposals and sales decks completed.
Vendor response and rate collection efficiency.
Timely follow-up with potential leads.
Number of meetings successfully scheduled.
Lead-to-meeting conversion.
Quality and presentation of sales proposals.
Accuracy and maintenance of sales and quotation records.
What We Are Looking For
We are looking for someone who is proactive, detail-oriented, creative, and highly organised. You should be comfortable working with multiple stakeholders, coordinating with vendors, communicating with potential clients, and supporting the senior sales team in converting opportunities into business.
This is an excellent opportunity for someone who wants to build a career in pre-sales, business development, client servicing, and the events and experience marketing industry.
What We Offer
Opportunity to work in a growing and entrepreneurial organisation.
Exposure to corporate clients, brands, vendors, and industry professionals.
Hands-on experience in sales, pre-sales, costing, proposal development, and client coordination.
Opportunity for career growth into Business Development, Sales, or Client Servicing roles.
A creative, collaborative, and growth-oriented work environment.
Join Beyondwork Ventures Pvt. Ltd. and help us turn opportunities into meaningful business relationships.